PFI Contract Expiry

PFI contracts provide critical public services, including schools, hospitals, social care services, waste services, roads, housing, prisons, and military capability.

There are around 700 PFI contracts in place across the UK, funding around £56Billion of capital projects.  PFI has had a significant impact on the investment decisions of public sector authorities and their private sector PFI partners. Early engagement with the process of PFI contract expiry is essential to ensure a smooth asset handback and continuity of service.

With the government deciding not to fund any more infrastructure projects using PFI, existing contracts will inevitably come to an end with about 160 to expire before 203O.  Billions of pounds worth of assets supporting vital public services will be transferred from the private to the public sector.

Disagreements between the parties in a PFI contract are almost inevitable, but costly legal disputes can be avoided, whilst still respecting both sides operational and commercial objectives.  At CS2, we have the expertise and experience needed to help public and private sector partners navigate this complex process effectively

The key issues to be considered in navigating a successful PFI contract exit are:

  • Contractual arrangements
  • Commercial goals
  • Condition of the assets
  • Continuity of the service

Contractual issues

A thorough understanding of any PFI contract is the starting point for preparing for its expiry.  It’s important that the contract has been properly administered and any deficiencies in the administration are discovered and resolved.  Variations in the contract provisions are likely, often done informally or in an ad hoc manner.  These variations need to be clarified and formalised.   Managing the contract for expiry will involve a different approach and a different skill set, the work at this stage is critical in determining the agreed condition of the asset when handed back.

Early engagement is key to successful PFI contract expiry and we have the skills and experience to help achieve this.

With many years experience in administering construction contracts CS2 are well placed to review and, working alongside your existing legal advisors, advise on contractual issues.

Commercial

The partners to the contract will have their own, often conflicting, commercial goals. With multiple parties involved and numerous contractual interfaces the commercial aspects of PFI expiry can be complicated. Understanding the strengths and weakness of your commercial position is essential in ensuring you get the best possible negotiated position, or at best you understand the arguments you can use should a dispute arise.

CS2 have considerable experience in providing advice in complex, high value commercial transactions for our clients and pride ourselves on our commercial acumen.

Condition of the asset

In our experience, the condition of the asset is the most contentious issue in PFI contract expiry negotiations, often because of vague contractual terms specifying the required condition during and at the end of the contract.  However, precedents are available that will help to formulate a specification for the condition of the asset or to draw up a schedule of rectification work if needed.

As one of the UK’s leading dilapidations surveyors, CS2 has a highly qualified team of surveyor with extensive experience of determining the correct condition of an asset and specifying rectification work where needed. 

Continuity of service

PFI contracts often cover a mix of assets and services, sometimes across several sites. If the PFI contract is not extended, then a plan needs to be put in place to enable the seamless transition to the future service provision.  Planning for the future service should run concurrently with planning for contract expiry. Information gathered during the initial stages of the PFI expiry process, such as condition surveys, can be used to develop a budgeted PPMP (Planned Preventative Maintenance Plan) and capital expenditure plans.

With our planned preventative maintenance planning service, costs can be forecast over time, ensuring a predictable and stable maintenance regimen.  We can build PPMP models allow cash flow and capital expenditure to be budgeted over any specified period.

How can we help

The building consultancy team at CS2 currently advise a range of public authorities, ProjectCos, FM contractors and investors on the efficient management of their property. We are currently advising clients on preparing for contract expiry and managing service transition.

If you require advice on an impending PFI contract expiry, please contact our PFI expert Mark Edwards.